PM RESIDENCY – TERMS & CONDITIONS FOR RESIDENTS

1. ADMISSION AND ACCOMMODATION

• Admission is subject to availability, submission of required documents, and completion of admission formalities and payment of applicable charges.
• The Resident shall provide valid identity proof, permanent address, emergency contact details and other documents reasonably required by Management.
• Accommodation is provided only for residential hostel purposes.
• Admission does not create any ownership, tenancy or proprietary right over the room, cot, cupboard, parking space or any other part of the premises.
• Management may change the Resident’s room, cot or accommodation for reasonable operational, maintenance, safety or occupancy requirements.
• Residents shall not transfer, sublet, share or permit another person to use their allotted accommodation without written approval.

1. SECURITY DEPOSIT, BOOKING & REFUND POLICY

At the time of admission, the Resident shall pay an advance/security deposit of ₹10,000.

Out of this amount:

• ₹1,500 – Administrative & Admission Processing Fee – Non-refundable
• ₹8,500 – Refundable Security Deposit, subject to the conditions below.

The ₹1,500 Administrative Fee is collected towards admission processing, documentation, KYC verification, resident record creation, bed/room allocation, on boarding and related administrative expenses. It is not a maintenance charge.

Signature: ________________________________

Bed Booking / Blocking Charge – ₹3,000

When a Resident confirms a bed/room by making payment, the accommodation will be blocked and may not be offered to another applicant.

If the Resident voluntarily cancels before check-in:

• Room rent already paid shall be refunded.
• ₹1,500 Administrative Fee shall be non-refundable.
• ₹3,000 Bed Booking / Blocking Charge shall be non-refundable.
• Any remaining refundable amount shall be refunded after adjustment of the above charges.

If the booking-stage payment is ₹3,000 or less, the entire amount paid shall be treated as the Booking / Blocking Amount and shall be non-refundable upon voluntary cancellation.

Residents are advised to complete the admission form and read the Terms & Conditions before making payment.

Payment of the applicable booking/admission amount shall constitute acceptance of the Terms & Conditions communicated at the time of payment.

Signature: ________________________________

Cancellation after Check-in

• Once the Resident has checked in, occupied the bed/room or taken possession of the allotted accommodation, the stay shall be considered commenced.
• If the Resident decides to vacate after one day or a few days, it shall not be treated as a booking cancellation.
• Minimum stay, 30-day notice, accommodation charges, EB, food charges, damages and other applicable dues shall apply.

Mandatory Minimum Stay – 3 Months

• The minimum stay at PM Residency is 3 months from the date of joining.
• If the Resident voluntarily vacates before completing 3 months, applicable early-exit and notice-period charges may be adjusted against the refundable security deposit and may exhaust the refundable amount.

Mandatory 30-Day Notice

• A Resident intending to permanently vacate shall provide 30 days’ prior written notice, either through the Resident Login or another officially approved written communication. Verbal notice shall not be accepted.
• Job transfer, relocation, urgent vacating, personal reasons or temporary absence shall not exempt the Resident from the applicable minimum-stay, notice-period, rent or other payment conditions.
• Medical-emergency requests shall be considered only upon submission of valid supporting medical documents.
• Non-stay or temporary absence from the allotted room shall not qualify for waiver of room rent, EB or other applicable charges.
• If the Resident vacates without notice or provides less than 30 days’ notice, accommodation charges for the unserved notice period may be adjusted against the security deposit.
• The Resident shall remain liable for legitimate dues exceeding the available security deposit.
• The refundable balance, after adjustment of rent, EB, food, damages, notice-period charges and other legitimate dues, shall ordinarily be processed within 15 working days after completion of checkout and receipt of final bills.
• The security deposit shall not be adjusted against the last month’s rent.
• Residents must remove all personal belongings during checkout. Unclaimed belongings remaining for more than 30 days, after reasonable attempts to contact the Resident, may be treated as abandoned and disposed of in accordance with applicable law.

Signature: ________________________________

Cancellation by PM Residency

If PM Residency is unable to provide the confirmed accommodation for reasons not attributable to the Resident and no suitable alternative accommodation is provided, applicable unused payments shall be refunded.

III. ACCOMMODATION FEE / RENT

• The hostel operates on a Pay and Use monthly rental system.
• Rent shall not be calculated on a daily basis.
• Room allocation or change is at the discretion of Management based on reasonable operational requirements.
• Residents shall not change rooms without written approval.

Rent Calculation

• 1st to 15th – Full Month Rent
• 16th to 26th – Half Month Rent
• 27th onwards – Fixed Rent ₹1,500, irrespective of sharing

Regardless of the joining date within the above ranges, rent shall be calculated according to the applicable category.

Examples:

• Joining on 2nd, 6th or 15th → Full Month Rent
• Joining on 16th, 20th or 25th → Half Month Rent

• Requests for date-to-date rent calculation, such as 6th-to-6th or 10th-to-10th, shall not apply.
• The rent cycle shall always be based on the calendar month.
• Rent must be paid on or before the 5th of every month. A late charge of ₹100 per day may apply thereafter.
• If payment remains unpaid beyond 10 days, Management may issue notice, suspend non-essential services where legally permissible, terminate accommodation in accordance with these Terms and recover outstanding dues through lawful means.
• Rent shall be paid only through payment modes/accounts officially authorised by Management. Management shall not be responsible for payments made to unauthorised personal accounts.
• Only payments made through Management-authorised payment modes and supported by an official receipt/account record shall be recognised.

Resident Signature: ________________________

1. ELECTRICITY CHARGES (EB)

• Electricity charges shall be divided equally among Residents allotted to the room, irrespective of the number of days individually occupied during that calendar month.
• Electricity shall not be calculated on a daily basis.
• Residents joining or leaving mid-month shall be responsible for their applicable share for that month.
• Room electricity charges shall be payable based on meter readings.
• Common electricity charges shall be shared among the applicable Residents.
• Current electricity charge: ₹15 per unit, subject to revision.

Common charges may include:

• Water pumps, Corridor lighting, CCTV, Shared electrical equipment, Washing machines, Study areas, Dining/common facilities, Other common electrical consumption

Non-use of an allotted room or common facility shall not automatically qualify the Resident for waiver or reduction of applicable common electricity charges.

Resident Signature: ________________________

1. MESS / FOOD CHARGES

• Food service is optional and is not included in the room rent.
• Food charges, where applicable, shall be collected according to the prevailing food plan.
• Menu, quantity and service are based on the food-vendor arrangement and individual customisation may not be available.
• Non-consumption of food due to the Resident’s personal absence or choice shall not automatically qualify for refund unless otherwise provided under the applicable food plan.
• Genuine food-service concerns may be reported to Management for coordination with the vendor.

Resident Signature: _______________________

1. PARKING RULES

• Only registered two-wheelers belonging to Residents shall be permitted inside the premises.
• Parking shall be available on a first-come, first-served basis, subject to availability.
• Vehicles must be parked only in designated areas.
• Vehicles are parked entirely at the owner’s/Resident’s risk.
• Residents are responsible for properly locking and securing their vehicles and belongings.
• Management shall not be responsible for theft, loss or damage caused by third parties, except where directly attributable to proven negligence or wilful misconduct of Management.

Resident Signature: _______________________

VII. WI-FI RULES

• Wi-Fi access is provided subject to fair usage and network-management requirements.
• Access may be restricted based on registered device/MAC address.
• Registered devices will ordinarily be added within 3 working days, excluding Saturdays, Sundays and holidays.
• Management shall not be responsible for interruptions or reduced speed caused by the Resident’s device, ISP failure, network congestion or technical issues beyond Management’s reasonable control.

VIII. DISCIPLINE, CONDUCT & CHARGES

Residents shall maintain respectful behaviour within and around the premises.

The following are prohibited:

• Verbal abuse towards staff, Threatening behaviour, Harassment, Physical fights, Smoking within or near the premises, Alcohol consumption/possession within the premises, Illegal drugs, Gambling, Illegal activities

Applicable disciplinary charges:

• Smoking / cigarette remnants within the premises – up to ₹2,000
• Alcohol / alcohol bottles within the premises – up to ₹5,000
• Illegal drug possession – Immediate termination of accommodation and reporting to the appropriate authorities, subject to applicable law

Resident Signature: _______________________

1. VISITOR POLICY

• Visitors are not permitted inside Resident rooms.
• Visitors may meet Residents only in designated common areas, subject to Management approval.
• Overnight stay by visitors is strictly prohibited.
• Violation may attract a charge of up to ₹2,000 per instance.
• Repeated violations may result in termination of accommodation.

1. CURFEW AND ENTRY POLICY

• Residents are expected to return before 10:30 PM.
• Entry after 10:30 PM may be restricted except with prior approval, shift-duty permission or in genuine circumstances.
• Main-gate and terrace access may be regulated after the prescribed time for safety and security.
• Emergency exit from the premises shall not be prevented.
• Residents regularly working night shifts shall provide appropriate employer confirmation.

1. DAMAGE TO PROPERTY

Residents are responsible for hostel property, fixtures and items allotted to them from check-in until checkout.

• Depending on the nature of the damage, the applicable listed charge or reasonable actual repair/replacement cost and labour may be recovered.
• Charges may be imposed individually or collectively where responsibility can reasonably be attributed to the concerned Resident(s).
• Damage to common-area property may be recovered from the responsible person(s) where reasonably identifiable.
• Damage to washing machines, lifts, floor heaters or common facilities may be apportioned among responsible users where individual responsibility cannot reasonably be determined.
• For items not listed, reasonable actual repair/replacement charges may apply.
• The condition of the bed, mattress, cupboard, keys, electrical/plumbing fittings and other provided items may be recorded at check-in.
• Pre-existing damage must be reported within 24 hours of joining; otherwise the items shall be presumed to have been received in reasonable condition, subject to normal wear and tear.
• Unauthorised high-load or fire-risk appliances, including heaters, induction stoves or similar equipment, are prohibited unless specifically approved by Management.

Resident Signature: _______________________

XII. MANAGEMENT AUTHORITY

Management reserves the right to:

• Introduce or modify reasonable operational, safety and security rules from time to time.
• Impose reasonable charges for violations or damage after informing the Resident of the applicable rule/charge.
• Terminate accommodation for serious or repeated misconduct in accordance with these Terms.
• Take immediate action where required for safety, security or unlawful activity.

Material changes affecting Residents shall ordinarily be communicated through the website, notice board, Resident Login, WhatsApp or other official written communication.

XIII. CCTV AND SURVEILLANCE

• Common areas of the premises are monitored through 24×7 CCTV for safety and security.
• Management is not responsible for the personal belongings / loss / theft.
• Residents acknowledge such monitoring in common areas.
• CCTV playback may be provided only for legitimate reasons with in the 3 working days and upon written request, subject to privacy, security and legal requirements.

XIV. DISPUTE RESOLUTION

• Residents shall first raise genuine concerns or disputes with Management for resolution.
• Subject to mandatory rights available under applicable law, disputes shall be subject to the jurisdiction of the competent courts/authorities in Coimbatore, Tamil Nadu.

1. HOUSEKEEPING

• Regular housekeeping shall be carried out to maintain cleanliness and hygiene.
• Room cleaning may be undertaken in the absence of Residents; Residents must therefore keep valuables secured and locked.
• Housekeeping staff shall not be used for personal work, including washing personal utensils.
• Residents shall cooperate with periodic pest control, fumigation and preventive-maintenance activities.
• Littering in rooms and common areas is strictly prohibited.

XVI. LAUNDRY

• Laundry facilities are intended for regular daily-wear clothing only.
• Shoes, socks and bags shall not be accepted for laundry.
• Delicate or expensive clothing, including woollens, jackets, leather items and embroidered clothing, shall be handled at the Resident’s own risk unless specifically accepted.
• Residents are responsible for correctly identifying and collecting their clothes.
• Any loss or damage should be reported promptly for verification.
• Damage to hostel-provided bedspreads shall attract the applicable replacement charge.
• Washing-machine usage shall follow the applicable Odd/Even floor schedule:
  • 1st & 3rd Floor – Odd Days
  • Ground & 2nd Floor – Even Days
• Washing-machine operating hours:
  • 6:00 AM – 12:30 PM
  • 4:30 PM – 10:00 PM

Emergency / force-majeure: Keep this short: Management shall not be liable for temporary interruption of facilities caused by power failure, water shortage, ISP failure, natural disaster, government restrictions or circumstances reasonably beyond Management’s control.

FINAL DECLARATION

I confirm that I have read, understood and accepted the Terms & Conditions stated above.

I further acknowledge that the applicable written policies communicated through the admission form, invoices, official website, Resident Login or other authorised written communication shall form part of the applicable hostel rules.

Resident Name: _________________________________________

Signature: _______________________________________________

Date: _____________________________________________________